The following is a breakdown of activities to document the services that iPartner offers to Family Offices:
Pre-Grant Stage
Our events bring to your table:
- Work closely with your family office to understand the Values, Vision, Aims and Objectives of the potential grant/donation
- Help create a bespoke philanthropic portfolio given the family’s interests and aspirations
- Identify accountable and credible organisations which fit the family’s criteria
- Start a dialogue with the respective charity(s) to understand and identify their needs in relation to the potential grant
- Conduct ‘due diligence’ and validation of the charity to ensure that they fit all the legal requirements for a potential grant
- Receive and scrutinise priority funding proposals along with budgets
- Compile comprehensive document containing all proposals for the Family Office to approval
- Rework proposals to fit into the family’s organisations guidelines
- Collect all the legal documents for statutory purposes
- Ensure all systems are in place in the respective organisations for reporting and feedback on the potential grant
- Assess financial management capacity of the proposed partner
- Evaluate the financial systems, processes and capability of the partner
- Assess suitability of potential partner for entering into a financial relationship by investigating and identifying any potential risks
Grant Stage
During the grant stage, support and monitoring is done as under:
Programmes
- Rework proposals based on the family’s organisation guidelines
- Collate and transmit all documents required from partner organisations to the family’s organisation
- Visit the project at least twice during the grant period to monitor, evaluate and assess that activities are proceeding as per schedule
- Support the team in project design, identify impact indicators and resource allocation
- Initial needs assessment conducted to direct capacity building intervention. Eg. communication, fundraising, governance, succession planning etc.
- Training programmes and capacity building interventions conducted
- Identify project risks, review plans and address risks within the term of the grant
- Set in place the process for the use of technology to report and measure the impact of the grant
- Ensure that appropriate photographic and audio visual documentation of the project is factored in
- Organise and co-ordinate project visits for the family to engage with the project
- Record and share impact stories, risks addressed and lessons learnt
Financial Systems
- Provide a detailed understanding on past and actual financial and organisational management structures and processes; comment on its compliance with norms
- Review of the Partner accounts to verify the utilization of client funds and assess related accounting, control and reporting systems
- Validate that there is proper utilization of the family’s funds
- Identifies diversion/misappropriation, if any
Strategic Direction
- Identify the strengths of the organisation and link them to the project
- Support team in assessing natural areas of growth and expansion resulting from the experience of this project; link it to the future direction of the organisation
- Share network of like minded organisations to draw from their strengths and disseminate lessons learnt
- Leverage more funds by directing other donors of iPartner to these causes and organisations
- Identify and develop sustainability criteria for the project
Post Grant Stage
- Conduct a programme and financial evaluation at the end of the year
- Assess and document impact of project on actual beneficiaries, organisation and community on a year on year basis
- Document voices of people from the ground – beneficiaries, project team, community members, professional peers about their experiences, good and bad, with the project
- Report to the Family Office and family’s organisation in innovative ways using technology
- Ensure that financial reports are validated and audited by an external independent agency - a complete set of externally validated and audited financial accounts presented to the Family Office and family’s organisation
- Draw upon lessons learnt from the project to plan for the future
- Integrate sustainability mechanism to future plans of the organisation
- Create a photo book which documents the success and achievements of the project